Guidelines for Serving Food and Beverages at MF and Representation Expenses
Coffee/tea is available for all meetings at MF in the kitchenette on the 3rd floor and the kitchen/staff room on the 4th floor. The person in charge of the meeting serves the coffee/tea at his/her own event.
Valid from 1. January 2023.
Coffee/tea/cake for experience-based programs and special gatherings for PhD students can be ordered via mat@mf.no. The first possible serving time is 10:15.
Economic support is not normally provided for food and beverages at internal meetings that are part of MF's daily operations. This applies, for example, to meetings in various councils and committees, section meetings, program meetings and the like.
For other events, food and beverages may be provided according to the following criteria and rates. Expenses in excess of these rates are covered by the employee him-/herself.
1. Internal events (courses, seminars, etc.)
Approval must always be obtained in advance from the person responsible for the event's budget or one's immediate supervisor.
- For events scheduled for less than 3 hours, the need for coffee can be decided on one's own.
- For events that last more than 3 hours and include lunchtime, a simple lunch can be provided. Lunch expenses must not exceed NOK 150 per participant.
- For internal events that last 3 hours or more, extend beyond normal working hours and where it is necessary to provide something other than sandwiches, coffee and the like, up to NOK 300 per participant can be used.
- For day-long events that extend beyond normal working hours and where two meals are necessary, up to NOK 450 can be used per participant.
- These rates include beverages.
- • Ordering must be done via mat@mf.no
| < 3 hours during working hours | Coffee/tea |
| > 3 hours during working hours and includes lunchtime | NOK 150 |
| > 3 hours beyond working hours | NOK 300 |
| Full day, beyond working hours, with the need for 2 meals | NOK 450 |
2. Internal events with external participation
Approval must always be obtained in advance from the person responsible for the event's budget or one's immediate supervisor.
- For events that last less than 3 hours and are held within ordinary working hours, up to NOK 150 per participant can be used.
- At events that last more than 3 hours and include lunchtime, a simple lunch can be provided. Lunch expenses must not exceed NOK 150 per participant.
- At events that last 3 hours or more or that extend beyond normal working hours and where it is necessary to serve something other than sandwiches, coffee and the like, up to NOK 300 per participant can be used.
- For day-long events that extend beyond normal working hours and where two meals are necessary, up to NOK 450 per participant can be used.
- Rates include beverages
- Ordering must be done via mat@mf.no
| < 3 hours during working hours | NOK 150 |
| > 3 hours during working hours and includes lunchtime | NOK 150 |
| > 3 hours and extending beyond working hours | NOK 300 |
| Full day, beyond working hours, with the need for 2 meals | NOK 450 |
3. Internal events at locations other than MF
Approval must always be obtained in advance from the person responsible for the event's budget or one's immediate supervisor.
- The general rule is that food and beverages are to be served at MF. These rates apply where exceptions are made to this general rule. The rates include beverages.
- Normally, the bill is sent as an invoice to MF.
- As a rule, no tip is to be paid out at MF's expense. Exceptions only apply to countries where it is customary to have a sober tip or a fixed surcharge on the bill.
| < 3 hours during working hours | NOK 195 |
| > 3 hours during working hours and includes lunchtime | NOK 220 |
| > 3 hours extending beyond working hours | NOK 440 |
| Full day, beyond working hours, with the need for 2 meals | NOK 652 |
4. Representation expenses
Representation expenses are expenses for providing meals outside MF where MF's employees represent the institution in meetings with external guests. Approval must always be obtained in advance from the person responsible for the event's budget or one's immediate supervisor.
- Normally, the bill is sent as an invoice to MF.
- As a rule, no tip is to be paid out at MF's expense. Exceptions only apply to countries where it is customary to have a sober tip or a fixed surcharge on the bill.
| Lunch incl. beverages | NOK 400 |
| Dinner incl. beverages | NOK 750 |
Alcohol
- The working environment at MF is to be free of drugs and intoxicants for both students and staff. Alcohol is therefore not to be served/consumed during core working hours (before 15.00) at MF premises, or at events with students present.
- Alcohol is not normally served at internal events at MF, but a maximum of two units of alcohol per person may be served at other events.
- Alcoholic drinks are only served with food. The cost of drinks is included in the rates for food, beverages and representation expenses.
- Applications for dispensation to serve alcohol are sent to the director, agnes.skagemo@mf.no